UNC CHRISTMAS Media Team Briefing
High-Profile Fundraising Event Coverage
Production Type: Record-only (no live switching)
Recommend Arrival 4:00 pm - Call time 5:00 pm - Shooting Commences: 6:00 p.m.
WEAR ALL BLACK, WEAR VARA CORP SHIRTS IF YOU HAVE THEM
The video team is responsible for capturing clean, intentional footage that will be shaped in post-production for press, archive, and social media use. Each operator has a clearly defined role to ensure clarity, continuity, and editorial strength across all deliverables.
Prime Minister coverage and stage speeches are the highest priority.
JOVAN
Video Post-Production Briefing & Timelines
Editing Team
  • Jovan Persad
  • Lindon Wong
  • Sandeep (Oversight & Final Review)
Objective
Deliver fast, clean, social-ready video content while maintaining editorial quality and message clarity.
Editing Assignments
Jovan Persad
Primary editor for:
  • Prime Minister full speech edit
  • Prime Minister speech snippets (short vertical clips)
Focus:
  • Clean continuity
  • Clear audio and pacing
  • Strong framing for leadership messaging
Lindon Wong
Primary editor for:
  • Overall vertical event recap
  • Additional short-form highlight videos (15–30 seconds)
Focus:
  • Energy, rhythm, and storytelling
  • Crowd, leadership, and atmosphere balance
  • Music-driven pacing suitable for social platforms
Sandeep
Role: Oversight & Quality Control
Final review for consistency, messaging, and delivery readiness.
Ensures edits align with agreed scope and client expectations.
Delivery Timelines
Within 24 Hours of Event
  • Prime Minister full speech edit
  • Overall vertical event recap
Within 48 Hours of Event
  • Prime Minister speech snippets
  • Two additional short-form vertical videos (15–30 seconds)
All timelines assume no major revision requests beyond the agreed scope.
Technical & Format Notes
  • All videos to be delivered in vertical format where applicable
  • Optimised for Instagram Reels, TikTok, and YouTube Shorts
  • Basic colour correction, audio balancing, and clean exports required
  • Captions applied where appropriate, especially on PM-focused clips

Final Reminder
Speed is critical, but clarity and message integrity come first. Edits must be clean, intentional, and ready for immediate public release.
Video Team: Coverage Priorities
1
Prime Minister Focus
Capture PM arrival, movement, interactions, and complete speech delivery with continuous coverage.
2
Leadership Engagement
Document MPs and leadership engaging authentically with guests, donors, and supporters throughout the venue.
3
Formal Programme Moments
Record key fundraising moments, announcements, and formal programme segments for archive and promotional use.
4
Crowd Atmosphere
Establish event scale, energy, and attendee reactions that convey the significance of the gathering.
5
Environmental Details
Capture décor, branding elements, and seasonal details that enhance post-production storytelling.
Every shot should be captured with post-production storytelling in mind—think editorially from the moment you start recording.
Cinematographer 1: Prime Minister Focus
Jovan Persad
Camera Setup:
  • RS4 Pro + FX3
  • 24–70mm lens

Primary Responsibility: Exclusive video coverage of the Prime Minister throughout the entire event.
What to Capture
  • PM arrival sequence and entrance moments
  • Greetings, handshakes, and personal interactions
  • Conversations with MPs, donors, and distinguished guests
  • Candid leadership moments showing authentic engagement
  • Controlled movement shots following PM through the venue
  • Context shots positioning PM within crowd and environment
Guidelines
Stay with the PM whenever active on the floor. Anticipate moments rather than reacting late—know where the PM will move next. Keep all movement smooth and composed. PM coverage takes priority over all other shots.
Cinematographer 2: General Event & MPs
Lindon Wong
Camera Setup:
  • RS4 Pro + FX30
  • 14mm wide lens

Primary Responsibility: Capture the scale, energy, and leadership presence of the event beyond the Prime Minister.
What to Capture
  • MPs actively engaging with guests and major donors
  • Sweeping wide shots establishing room scale and total attendance
  • Crowd reactions, energy waves, and collective moments
  • Entertainment segments and ambient atmospheric moments
  • Wide contextual coverage during speeches showing full audience
Guidelines
Focus on capturing scale and energy that establishes the magnitude of the event. Avoid duplicating PM-focused shots—your lens tells a different story. Use wide, deliberate movement to give editors breathing room and establish context. Think big picture.
Cinematographer 3: Details, Décor & Cutaways
Christopher Hunte
Camera Setup:
  • RS4 (Client Provided)
  • A7 IV + 24–70mm f/4 Client Provided

Primary Responsibility: Capture supporting visuals that elevate post-production edits and provide editorial flexibility.
What to Capture
  • Décor elements and Christmas-themed installations
  • Branding, signage, and sponsor acknowledgments
  • Table settings, catering presentation, and gift displays
  • Close-ups of hands, applause, smiles, and genuine reactions
  • Environmental texture shots that add production value
Guidelines
Shoot clean, well-composed, rock-steady footage. Think like an editor—every single shot should have a clear, specific use in the final cut. Capture venue details early before the space fills with guests. These shots are editorial gold for pacing and transitions.
Cinematographer 4: Speeches & Stage
Shane Singh
Camera Setup:
  • FX30 + 70–200mm
  • Tripod-mounted (stability)

Primary Responsibility: Capture clean, uninterrupted recordings of all speeches with archival quality.
What to Capture
  • Audio feed from sound board connected to camera with continuous monitoring
  • Prime Minister's complete speech from start to finish (continuous recording)
  • All other key speakers as required by programme
  • Stable, professional podium framing throughout
  • Minimal reframing—only adjust when absolutely necessary
Audio & Downtime Responsibilities
  • Connect audio feed directly from the mixer/sound board to camera
  • Monitor audio levels continuously throughout all speeches using headphones
  • When no speeches are active, capture detail shots of the event (décor, crowd, atmosphere)
Guidelines
No missed sections of any speech. Period. Monitor memory cards and battery levels proactively—swap during applause breaks if needed. This footage is non-negotiable and must be pristine. Your camera is the official record. Between speeches, use downtime productively by capturing environmental detail shots that support the overall edit.
Video Team Key Reminders
Stay in Your Lane
Operate strictly within your assigned coverage role. Trust your teammates to handle their responsibilities.
Don't Chase Outside Shots
Resist the temptation to pursue shots outside your defined responsibility—it creates gaps and duplicates effort.
Protect Priority Coverage
Prime Minister and speech coverage must be protected at all costs. These are the cornerstone deliverables.
Capture for Post-Production
Shoot steady, usable footage designed for editorial storytelling. Every frame should serve the final cut.
Record Only—No Live Switching
This is editorial capture, not live production. Focus on recording clean, intentional footage for post-production shaping.
Photography Team Briefing
Press-Ready Editorial Coverage
The photography team is responsible for delivering press-ready, editorial-quality still images that document leadership presence, fundraising moments, and the overall scale and significance of the event.
All images must be clean, expertly timed, and suitable for immediate media distribution as well as long-term archival and promotional use.
Think editorial first—every frame should be publication-ready with proper composition, lighting awareness, and decisive moment capture.
Photography Team: Coverage Priorities
01
Prime Minister Moments
PM arrival, key interactions, and powerful speech moments with editorial clarity
02
Leadership Engagement
MPs and leadership authentically connecting with guests and major donors
03
Formal Posed Images
Professional backdrop photography for all VIPs, guests, and leadership
04
Crowd & Atmosphere
Event scale, energy, and attendee engagement that tells the story
05
Candid Storytelling
Unscripted moments that capture the authentic spirit of the evening
Photographer 1: Prime Minister Focus
Rajiv Ramroop

Primary Responsibility: Exclusive still photography of the Prime Minister throughout the event.
What to Capture
  • Arrival sequence and initial greeting moments with guests
  • PM interacting authentically with MPs, donors, and distinguished attendees
  • Key speech moments—expressions, gestures, and powerful delivery
  • Strong editorial candid frames showing leadership in action
Guidelines
Anticipate expressions and interactions before they happen—be ahead of the moment, not behind it. Focus on clean, press-ready compositions with proper framing and background awareness. PM moments take absolute priority over everything else. Position strategically and move with intention.
Photographer 2: Backdrop / Photo Wall
Shalini

Primary Responsibility: Formal posed photography at the designated photo wall station.
What to Capture
  • Individual guests, MPs, VIPs, and leadership portraits
  • Couples and small group configurations
  • Larger group shots when multiple guests arrive together
Guidelines
Maintain consistent framing, distance, and lighting throughout the evening for editorial uniformity. Work efficiently to keep the flow moving—guests should not wait long. Coordinate timing carefully if the Prime Minister or senior leadership arrives at the backdrop. Alert the PM photographer immediately if PM approaches your station.
Photographer 3: Roaming Event, MPs & Crowd
Justin Ramcharitar

Primary Responsibility: Candid storytelling photography capturing the authentic spirit and energy of the event.
What to Capture
  • MPs genuinely engaging with guests, donors, and supporters
  • Crowd energy, reactions, and collective moments of excitement
  • Wide establishing shots that show scale and attendance
  • Festive interactions and spontaneous celebratory moments
Guidelines
Be discreet and observational—blend into the environment and capture authentic moments without intrusion. Avoid blocking stage sightlines or obstructing guest views during speeches. Capture moments that genuinely tell the story of the evening's atmosphere and significance. Think photojournalism, not event photography.
Photography Team Key Reminders
Operate Within Your Role
Stay focused on your assigned coverage area and trust your teammates to handle theirs effectively.
Avoid Duplication
Don't unnecessarily duplicate coverage—coordinate awareness and cover different angles when in proximity.
Editorial Focus Always
Concentrate on clean, immediately usable images with proper composition, exposure, and decisive moment timing.
Respect & Discretion
Be respectful of guests, mindful of security protocols, and discreet in your movements throughout the venue.
Think Press-Ready
Every frame should be publication-ready—proper framing, clean backgrounds, and professional execution at all times.
Deliverables
Photography Deliverables
  • 15 professionally edited images delivered within 24 hours of event conclusion
  • Remaining edited images delivered within 7 business days
  • High-resolution files optimized for press distribution and archival storage
  • Web-optimized images formatted for social media and digital platforms
Video Deliverables
  • Full edited video of the Prime Minister's complete speech
  • Short vertical snippets from the Prime Minister's speech
  • One overall vertical event recap video showcasing highlights
  • Two additional short-form vertical videos (15–30 seconds each)
All video content delivered optimized for Instagram Reels, TikTok, and YouTube Shorts with proper aspect ratios and platform specifications.
Final Expectation
Excellence Is Non-Negotiable
This is a high-profile, formal fundraising event with significant political and media implications. Every shot—video and still—should be intentional, expertly composed, and immediately usable for distribution.
Clear role separation ensures smooth execution, eliminates coverage gaps, and delivers premium results that meet professional broadcast and press standards.
Your professionalism, preparation, and execution directly reflect the caliber of this organization and this event. Deliver work that makes us all proud.
Questions or coordination needs during the event should be directed to the production coordinator immediately. 3176603